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BY-LAWS
TRIUMPH TRAVELERS SPORTS CAR CLUB
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Incorporated with the State of
California
June of 1958 as a Non-Profit Corporation
By-Laws amended in:
September 1974
December 1977
September 1980
May 1996
December 1998
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This Copy of the By-Laws
Incorporates the December 2, 1998 amendments and was first distributed on
December 2, 1998 to the general membership of the Triumph Travelers Sports Car
Club
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BY-LAWS
TRIUMPH
TRAVELERS SPORTS CAR CLUB
ARTICLE
I
NAME, PURPOSE, AND EMBLEM
Section 1. Name
A.1 The name of this
organization shall be the TRIUMPH
TRAVELERS SPORTS CAR CLUB.
Section 2. Purpose
A.1The purpose of
this corporation shall be to encourage participation in sports car related
activities.
Section 3.Emblem
A.1The emblem shall
be as set forth on the cover of these By-Laws.
ARTICLE
II
MEMBERSHIP
Section 1.Membership
Age
A.1All members shall
be at least 18 years of age.
Section 2.Membership
Classifications
A.1There shall be
four types of membership as follows:
1) Active
2) Honorary
3) Complimentary
4) Associated
B.1Active membership
shall consist of two classes as defined herewith:
Class 1 - A Triumph
Car Owner or his or her spouse/spouse equivalent.
Class 2 - A non
Triumph Car Owner and his or her spouse/spouse equivalent.
B.2 Class 2
membership as defined in Article II, Section 2, B1, shall be limited to 33 1/3%
of the total active membership.
B.3There shall be a
maximum of two active memberships per legally registered vehicle.
C.1Honorary
Membership may be extended to any person who has performed and outstanding
service to this club. Honorary members may
be nominated at any business meeting by an active club member.
D.1Complimentary
Membership shall extend to the spouse, or spouse equivalent, of any active
member who does not wish to take an active part in the club, but who wishes to
be included in the social activities of the club.
E.1Associated
Membership shall extend to any person who does not wish to take an active part
in the club but who wishes to be included in the social activities of the club.
Section 3.Membership Rights
and Duties
A.1Active Members
shall:
1) be required to pay
dues.
2) have the right to
vote on club business.
3) be eligible to
hold club office as defined under Article IV, Section 1.
4) be eligible to be
named Chairman of any committee sanctioned by the club.
5) be eligible to
serve as a member of any committee sanctioned by the club.
B.1Honorary Members
shall:
1) not be required to
pay dues.
2) not be eligible to
vote on club business.
3) not be eligible to
hold club office.
4) not be eligible to
serve as Chairman or member of any committee sanctioned by the club.
C.1 Complimentary
Members shall:
1) not be required to
pay dues.
2) not be eligible to
vote on club business
3) not be eligible to
hold club office.
4) not be eligible to
serve as Chairman or member of any committee sanctioned by the club.
D.1Associated Members
shall:
1) be required to pay
dues.
2) not be eligible to
vote on club business.
3) not be eligible to
hold club office.
4) not be eligible to
serve as Chairman but may be a member of any committee sanctioned by the club.
Section
4.
A.1No person shall be
barred from membership in the club by reason of race, creed, color, or sex.
Section 5.Voting on
Membership
A.1 A 2/3 vote of the
active members present at a legally constituted business meeting shall be
required to elect an active or honorary member to the club. Voting may be by secret ballot at the discretion
of the club President or his duly appointed representative at said meeting.
B.1 No vote is
required for election to complimentary membership. Said membership shall be automatic upon the expressed desire for same
by such persons as defined in Article II, Section 2, D.1.
C.1 No vote is
required for election to associated membership. Said membership shall be automatic upon the expressed desire for same
by such persons as defined in Article II, Section 2, E.1.
Section 6.Qualifications
for Active Membership
A.1 Meet the
requirements of Article II, Section 2.
A.2 Participate in a
minimum of two club events in addition to initial attendance at a club meeting
within a period of 6 months. These events
shall be defined as; 1) a maximum of
two business meetings; 2) participation as a working member of a
sponsored club event open to the public; and /or 3) participation in a club social event.
Section 7.Fees and
Dues for Membership
A.1 The initiation
fee shall be due and payable upon election to the club membership.
A.2
Dues shall be due and payable on January 1 of each calendar year.
B.1 Members who are delinquent in their dues as of March 8 of each calendar year shall be dropped from membership in the club as of that date, forfeiting all rights and privileges.
C.1 The board will
recommend changes in the initiation fee and/or dues as appropriate and when
needed. The approval of two-thirds of the
active members present at a business meeting shall be required to change the
initiation fee or the dues.
Section 8.Resignation
and Reinstatement
A.1 Any active member may resign from the club by letter to the club secretary. This letter to be read to the membership at the business meeting immediately following receipt of said letter.
B.1 Any active member
whose vehicle ownership status changes shall automatically be relegated to the
proper class of active membership as defined in Article II, Section 2.
C.1 A past active
member wishing reinstatement in the club must meet the same membership
qualifications as a new member, including payment of the initiation fee. The membership qualifications described in
Section B 6, A.2 may be waived at the discretion of the general membership.
ARTICLE
III
MEETINGS
Section 1.Annual
Meetings
A.1 The annual
meeting of the members shall be held in January of each year for the
installation of the officers, reports of the officers, reports of committees,
and such other business as lawfully may come before a meeting. The date of the
meeting shall be agreed upon by a vote of the active membership at a business
meeting.
Section 2. Business
Meetings
A.1 The club shall
establish a meeting date to be determined by availability of facilities.
Section 3.Special
Meetings
A.1 Special meetings
of the membership may be called by the President or by a simple majority of the
Board of Directors. A written or
printed notice stating the place, day, hour and agenda of the special meeting
shall be mailed postpaid to each member’s address listed in the club records
not less than ten days or more than thirty days before such meeting.
Section 4.Quorum
A.1 At all club
meetings, 1/3 of the active membership of the club shall constitute a quorum.
Section 5.Actions by
Vote
A.1 All actions
determined by voting, except amendments to the By-Laws, shall be by a simple
majority vote of those active members present.
Each active member shall have one vote. There shall be no absentee
ballots or votes by proxy.
ARTICLE
IV
OFFICERS
AND DIRECTORS
Section 1 There shall be elected annually, a president, vice
president, secretary, treasurer, activities chairperson and publicity
director. Any active member as defined
in Article II, Section 2, B.1 shall be eligible for election to the offices of
secretary, treasurer, activities chairperson and publicity director. Class 1 active members as defined in Article
II, Section 2, B.1 shall be eligible for election to the office of president
and vice president.
Section 2 Election of officers shall be held at the November business meeting,
each year.
Section 3 In the case of a vacancy in any of the said offices, an
election shall be held to select a person to fill the said vacancy within two meetings
and the person or persons so elected shall serve for the remainder of the
un-expired term.
Section 4 There shall be a board of seven (7) Directors consisting of
the officers presently serving and the president of the past year. The Board of Directors shall serve for one
(1) year until their successors are elected.
Section 5 The Board of Directors may appoint, if they deem it
necessary or advisable, assistants to all officers and may designate the duties
of each unless they are designated in the By-Laws.
Section 6 The Board of Directors shall meet at least every three
months at a time and place designated and agreed to by a majority of same and at
such other times and places as the President shall deem necessary. Notices of all meetings shall be given to
the members of the Board of Directors either in writing or by telephone at
least 7 days prior to said meeting.
Minutes of each Board of Directors meeting shall be kept by a member
attending said meeting designated by the President. Said minutes shall be read to the club membership at the next
business meeting of the club, during the reports of the officers. Four of the
seven Directors shall constitute a quorum.
Section 7 The Directors, in the case of all voting, at their
discretion, may devise and use a secret ballot form.
Section 8 Recall of
Officers
Any elected or
appointed officer can be recalled from office for cause - that is, misconduct
or neglect of duty - as follows:
A.1 Ten percent (10%)
of the active membership can submit a written, signed petition for recall to
the club secretary or secretary pro-tempore.
A.2 All active
members will receive written notification of such petition at least 28 days
before the proposed date.
A.3 After
notification per A.2 above. a recall vote will be conducted at the next
business meeting. Secret ballot will be
used and the approval of two-thirds (2/3) of the active members present will be
required to pass such a recall petition.
A.4
Vacancies caused by recall will be filled as per Article IV, Section 3.
ARTICLE V
DUTIES OF OFFICERS
Section
1 President
A.1
The President shall preside at all meetings of the members and Directors and
shall perform the duties usually pertaining to his/her office. He/she may call special meetings of the
members under the provisions of Article III, Section 3. He/she shall be the chief executive officer
of the club.
Section 2 Vice
President
A.1 In the absence of
the President, or in the case of his/her death, resignation or inability to
act, the duties pertaining to that office shall be performed by the Vice
President until the office is filled under the provisions of Article IV,
Section 3. The Vice President shall
also administer the duties of the club point system.
Section 3 Secretary
A.1 The Secretary
shall attend all meetings of the members and Directors and record all minutes
and votes in a book kept for the purpose.
He/she shall keep an up-to-date role of all Club members. He/she shall give all notices of meetings of
the members required by law or these By-Laws and shall perform all duties
pertinent to his/her office required by law or by the majority of the Directors. He/she shall notify new members of their acceptance. He/she shall have custody of the Club’s
records. In the absence of the
Secretary from any of said meetings, a Secretary pro-tempore shall be chosen by
the presiding officer.
Section 4 Treasurer
A.1 The Treasurer
shall be subject to such conditions and restrictions as may be made by the
Directors, and have custody of all moneys, debts, and obligations belonging to
the Association. He/she shall make all
payments of the Association debts. All
contracts, checks, drafts, notes or other orders for payment of money shall be
signed in the name of the club by the Treasurer. He/she shall give bond at club expense if required by the
Directors. The Treasurer shall give a report
on the financial status of the club at the annual meeting and, if so required,
at any meeting of the Directors, submit
his/her books and reports to an auditing committee selected by the Directors. He/she shall have accessible at any time, a
Treasurer’s report, if so desired by the membership.
Section 5 Publicity
Director
A.1 The Publicity
Director shall be in charge of all Club publicity.
Section 6 Activities
Chairperson
A.1 It shall be the
duty of the Activities Chairperson to arrange all events for the year.
B.1 The arrangement
of prizes and awards in a manner to provide equal treatment for all classes
shall be the chairperson’s duty.
Section 7 No officer, director or member shall incur any obligation,
debt or other liability on behalf of the club without specific approval of the General
Membership.
ARTICLE
VI
COMMITTEES
The President, with
the approval of the majority of the Board of Directors shall appoint such
committees as he/she may find desirable from time to time and shall outline the
duties and responsibilities. The
appointment of members to the committee shall be on a rotational basis. All
reports or action taken by a committee must be voted on by a majority of the
entire committee.
ARTICLE
VII
FISCAL
YEAR
The
fiscal year of the club shall be the calendar year.
ARTICLE
VIII
CHANGES
TO THESE BY-LAWS
Section 1 Ten percent (10%) of the active members may petition the
club for a By-Laws change by submitting a written, signed request to the club
secretary or secretary pro-tempore.
Section 2 All active members will receive written notification of a
By-Laws change petition no later than 28 days before the proposed vote.
Section 3 After notification, per Section 2 above, a By-Laws vote will
be conducted at the next business meeting.
Secret ballots will be used and the approval of two-thirds (2/3) of the
active members present will be required to pass the By-Laws change.
ARTICLE
IX
PARLIAMENTARY
MANUAL
The parliamentary procedures shall be governed by Robert’s Rules of Order in all cases not covered by the By-Laws.